Privacy Policy
Last updated: 4 February 2026
Hartog Hutton Ltd (“we”, “us”, or “our”) is committed to protecting your privacy. This Privacy & Cookie Policy explains how we collect, use, store, and protect your personal data when you visit our website or contact us.
This policy is written in accordance with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.
1. Who we are
Data Controller: Hartog Hutton Ltd
Email: info@harthut.co.uk
We are responsible for deciding how and why your personal data is processed.
2. What personal data we collect
We may collect and process the following personal data:
- Name
- Email address
- Other contact details you choose to provide
- Information you submit via contact or enquiry forms
We do not intentionally collect special category data (such as health, biometric, or financial information).
3. How we collect your data
We collect personal data when you:
- Submit a contact or enquiry form on our website
- Contact us by email
We use analytics, tracking tools, or profiling technologies on this website.
4. Why we use your data (lawful bases)
Under UK GDPR, we must have a lawful basis for processing your personal data. We rely on the following:
- Legitimate interests – to receive, review, and respond to enquiries and to operate our website
- Consent – where you voluntarily submit your personal data to contact us
- Legal obligation – where we are required to retain or disclose information by law
We do not use your personal data for automated decision-making or profiling.
5. How we use your data
We use your personal data to:
- Respond to enquiries and communications
- Provide information you request
- Maintain internal records related to enquiries
- Ensure the security and proper operation of our website
Contact form submissions
When you submit a contact or enquiry form, we collect the information you provide (typically your name, email address, and message) solely for the purpose of responding to your enquiry. We do not use this information for marketing unless you have expressly asked us to do so.
6. How long we keep your data
We retain personal data only for as long as necessary:
- Contact and enquiry data: up to 12 months after the last correspondence
- Email correspondence: retained only as long as reasonably necessary for ongoing communication or record-keeping
Data may be retained for longer where required by law.
7. Sharing your data
We do not sell, rent, or trade your personal data.
We may share your data only where necessary with:
- Professional advisers or IT service providers who support our website (subject to confidentiality obligations)
- Public authorities or regulators where required by law
8. International transfers
We do not transfer your personal data outside the United Kingdom.
9. Data security
We take appropriate technical and organisational measures to protect your personal data against unauthorised access, loss, misuse, or disclosure.
10. Your data protection rights
Under UK GDPR, you have the right to:
- Request access to your personal data
- Request correction of inaccurate or incomplete data
- Request erasure of your personal data
- Request restriction of processing
- Object to processing based on legitimate interests
- Request data portability where applicable
To exercise any of these rights, please contact us at: info@harthut.co.uk
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO): www.ico.org.uk
11. Cookies
What cookies we use
Our website uses strictly necessary cookies only. These cookies are essential for the website to function properly and to enable features such as secure navigation and contact form submission.
Cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system. This software is provided by Google Analytics which uses cookies to track visitor usage. The software will save a cookie to your computers hard drive in order to track and monitor your engagement and usage of the website, but will not store, save or collect personal information. You can read Google’s privacy policy here for further information https://www.google.com/privacy.html .
Managing cookies
You can control or delete cookies through your browser settings. Please note that blocking strictly necessary cookies may affect the functionality of the website. For more information about cookies, visit www.allaboutcookies.org.
12. Links to other websites
Our website may contain links to external websites. We are not responsible for the privacy practices or content of those websites. Please review their privacy policies before providing personal data.
13. Changes to this policy
We may update this Privacy & Cookie Policy from time to time. Any changes will be published on this page with an updated revision date.
14. Contact us
If you have any questions about this policy or how we handle your personal data, please contact: info@harthut.co.uk